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Database Coordinator

Database Coordinator
May 31, 2019 Adelphi Communications

Database Coordinator

Note: to apply for this position please complete and submit the online form at the foot of this post, remembering to upload your CV and covering letter when prompted.

The Position

Database Coordinator

The Opportunity

We are seeking a diligent and highly organised Database Coordinator, based full-time at our global head office in Cheshire, to play a key role supporting our client teams by creating, managing, and coordinating the quality of data record keeping using Datavision, iEnvision and/or Pubstrat publication planning and reporting software tools.

Adelphi Communications is a leading global agporting our client teams by creating, managing, and coordinating the quality of data record keeping using Datavision, the global publication planning and reporting software tool, and other client management tools, including Zinc.ency providing comprehensive and innovative medical communication solutions to the healthcare industry. Our ethos − TOGETHER WE CAN − speaks to the importance we place on the relationships we build with our valued clients, with other key experts in science and medicine, and within our own staff teams.

Our business efforts focus on five principal disciplines:

through which we channel our passion for simply and effectively commanding and communicating highly complex concepts across an impressive range of therapeutic areas. This gives us a compelling approach to developing creative and inspiring solutions to the complex strategic challenges facing
our clients.

With a vibrant and sociable team environment, intensive on-the-job coaching and a program of targeted training, supplemented by an excellent benefits package, Adelphi Communications provides the right setting for professionals who want to make a difference.

key accountabilities:

  • Use client management tools (Datavision, iEnvision and/or Pubstrat) to send documents for internal and external review
  • Provide high-quality support to account teams by creating and maintaining accurate data records
  • Generate regular database reports for internal and external account teams
  • Monitor due dates to identify approaching deadlines and liaise with scientific teams to follow-up appropriately
  • Proactively work with account teams to ensure databases are up to date and reviews completed on schedule
  • Ensure all necessary documentation is obtained from authors in a well-organised and timely manner
  • Ensure auditory requirements are adhered to and understood by all account teams
  • Maintain medical journal and medical congress information spreadsheets for regular discussion
  • Ensure account teams are kept up to date with the latest database features and requirements

key Competencies:

  • Excellent written, numerical, verbal, and interpersonal skills
  • Working experience of Datavision, iEnvision and/or Pubstrat is an advantage but not essential
  • Well organised
  • Diligent
  • Close attention to detail
  • Strong data creation, formatting, and editing skills
  • Capable of working independently and as part of a team
  • Ability to work in a structured, methodical way
  • Ideally, experience using Veeva Vault PromoMats
  • Comfortable working with large amounts of data processing and editing on a day-to-day basis
  • Strong knowledge of publication-related auditory requirements, standards, compliance, and governance
  • Experience within a medical publications business a distinct advantage, but other publication sectors would be considered
  • Ability to follow processes and make suggestions for improvements where appropriate
  • Foundational knowledge of the General Data Protection Regulation (GDPR)


Degree level qualification

Formal Datavision/iEnvision accreditation or certification (or strong working experience) (Desirable)

Interested in applying?

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    Adelphi Communications UK

    Adelphi Mill, Grimshaw Lane,
    Bollington, Macclesfield SK10 5JB, UK
    T. +44/0 1625 575 500

    Adelphi Communications – New York

    33 Irving Place,
    New York, NY 10003, USA
    T. +1/0 917-606-5205

    Adelphi Communications – Boston

    290 Congress Street,
    7th Floor, Boston
    MA 02210

    Please get in touch to find out more about our services, and how we build long-term partnerships with our clients.

    For further information about other Adelphi companies please see the Adelphi Group website.